Paonia Mosquito Control District
Board Meeting
Monday, March 16, 2009
7:00 p.m.
Hotchkiss Town Hall
Minutes
I. Meeting called to order at 7:06 p.m. All 4 Board Members (Robin Smith, Kris Kropp, Kevin Parks, and Tara Budinger) and 5 members of the public in attendance.
II. Announcements
PMCD was awarded a GIS database in response to a grant proposal to ESRI (Environmental Science Research Institute) written by Rosemary Bilchak. Manuals and training are included. This will be the base of any data we gather and can be added onto over time. It will make it possible for us to gather data, report it, and analyze it over time to improve efficiency in killing mosquitoes.
III. Minutes of Feb. 11 approved.
IV. Officers' Reports
A. President - Summary of Delta County Environmental Health Coordination Meeting of March 10, 2009. See Ken Nordstrom's notes
attached.
B. Treasurer - Gordon presented the profit/loss and balance sheets. Loan will be paid off in 6 months at current rate of payment. Robin says we must apply for 2008 audit exemption by March 31. Resolution passed to apply for the exemption. Robin presented cover letter for Kris to sign. Gordon will prepare the report, which we will all need to sign. It will be available at Kevin's office between 10-2 for us to go in and sign when it's ready.
Selection of payroll services company - 3 bids were collected. Gordon recommends Christy Burch, whom he's known for 15 years and has found to be experienced and conscientious as well as local. Her bid was the lowest. The Board elected to choose her over the larger and more expensive companies.
V. Committee Reports
A. Search Committee - Kris and Robin contacted several community members. The committee's recommendation was to appoint Rosemary Bilchak, who has the time and has already contributed much to the District. The Board voted to appoint her, and she was duly sworn in.
B. Public Education
Clean-up day - need to coordinate with Sid Lewis still.
Cherry Days - Board agreed to hold an information booth again staffed by volunteers. Viva Kellogg will coordinate volunteers and set-up.
Some prizes may be donated for contests for either school kids or employees to help us find breeding sites.
Michael Soule agreed to work with Biz and some local people to organize site mitigation projects.
Kris agreed to coordinate with Biz regarding presenting information to the schools.
VI. Old Business
A. Proposed Bylaws changes - Robin suggested adding a definition of IPM in the bylaws as well as minor wording changes for consistency (reflecting new name once adopted, "chair" instead of "chairman," etc.) Definition was adopted from EPA's website. Bylaws changes were adopted as revised. Robin will print up the final version, which will be posted on the web site.
B. Select regular meeting days and times for the season - Regular meetings will be held on the 3rd Mondays of every month for the remainder of the season, alternating in Paonia and Hotchkiss. We will consider using the new Paonia Library instead of the Paonia Town Hall if they will have a meeting room available in the evening.
VII. New Business
A. Resolution to change District name to "North Fork Mosquito Abatement District."
Options discussed. Variations on North Fork (Valley) Mosquito (Vector or Abatement) District proposed. Resolution passed to adopt "North Fork Mosquito Abatement District" pending review by the attorney. Signed resolution will then be submitted to Delta County Court and DoLA.
B. Appointment of interim Treasurer - Kevin agreed to be the interim Treasurer until the next election.
C. Guidelines for the new Operations Manager - Tabled for next work session due to time constraints. Work session scheduled for Thursday, March 26 at 8:00 a.m. at State Farm Agency in Paonia.
1) Hiring procedures, job descriptions, and employee manual for crew
2) Record keeping
3) Database management
4) Supplies and equipment
5) Grant proposal help?
IX. Meeting adjourned at 9:40 p.m.
