North Fork Mosquito Abatement District

Board Meeting

Monday, October 19, 2009

7:00 p.m.

at the Paonia Library Meeting Room



Meeting Minutes

I.   Meeting called to order at 7:10 p.m.  Four Board Members plus the accountant present.  Kris Kropp was absent.

II. There were no members of the public present.

III.  Announcements

      Rosemary and Gordon will be out of town for the next two months (vacation).

IV. Minutes of the September 21, 2009 meeting approved as amended.

V. Officers Reports

     A.  President's report - Kris absent

     B.  Treasurer - Gordon presented statement to date.  All bills have been paid.  Kevin reports one truck needs at least $750 more in repairs to be usable.   Tax revenues are trickling in and may be in by the end of the year.  Gordon will open a separate account tomorrow for the reserve fund so that it will be "real" money instead of a designated number in the same account.  Auto insurance for the trucks will be put in suspended status while they are not in use, which will give us a credit for next year.

      C.  Secretary - Tara requested DoLA add our website link to their website and will send in the official form that needs to be posted for the public before elections.  Tara and Rosemary participated in the chili cook-off on behalf of the mosquito district.  Though we didn't win, we had a good time and got some good feedback and support.

VI.  Old Business

      A.  2010 proposed budget - revised

     Larry Beckner, our attorney, looked over the budget and will calculate the mil levy.  The 2010 budget must be adopted before December 15 but can be adopted earlier contingent on changes submitted by the county assessor.  We will aim for November for the public hearing and the meeting to adopt the budget and certify the mil levy.  The proposed budget will be available to the public for inspection at the Hotchkiss and Paonia Public libraries.  The Board examined the proposed budget and made a few modifications, which Gordon will incorporate.  The public hearing will be set for November 16, 2009.

     B.  Special District requirements - Rosemary wrote a letter clarifying our understanding of the requirement to send the Special District map to the county.  As we get our maps from the county, no change in procedure seems to be required.  Tara will post the transparency notice and verify a link to the Department of Local Government so that it meets the new requirements.  Meeting notices are already being posted 72 hours in advance at designated locations (town halls and County Annex).

     C.  Sale of equipment - Robin was unable to sell the white truck at blue book value for fair condition ($1500).  We may need to lower the price to get a buyer.

VII. New Business

      A.  Mitigation projects -  Biz gave a cost estimate of one site that might be amenable to mitigation.  There were several acres flooded that needed Altosid pellets, which are expensive.  Almost $4000 was spent in larvicide on one 14-acre site.  We agreed to start with the Tri-County property.  Kevin will contact them and coordinate the various parties that might be needed to get the job done.

     B.  2010 Election procedures and deadlines - Wednesday, Feb. 3 - Feb. 18 - call for nominations.  Deadline for self-nomination Feb. 26.  Deadline to cancel election if there are no opposing candidates - March 2.  Election official classes start Jan. 19.  Rosemary contacted Gretchen Nicholoff regarding recommendations for an official.  We will need to research an appropriate fee and appoint an election official next month.  

VIII. Meeting adjourned at 8:39 p.m.