North Fork Mosquito Abatement District

Board Meeting

Monday, September 21, 2009

7:00 p.m.

at the Hotchkiss Town Hall

I.   Meeting called to order at 7:00 p.m.  All Board members and the accountant present.

II.   There were no public comments.

III.  Announcements

     A.  Rosemary reported that Bowie Resources  paid a $10,000 advance to the District on the taxes owed us to help allay unnecessary cuts in our budget.  The money will be repaid as the tax revenue comes in later in the year.  Thank you letters were written to Bowie Resources, the Delta County Commissioners, and the Delta County Treasurer's office, who helped coordinate the transfer.

     B.  Gordon will open a money market account for our reserve fund.  There is a question of whether the reserve needs to be present throughout the year or can be used as long as it is restored by the end of the year.  Gordon will check with DoLA to clarify.

      C.  Kris presented a letter from the bank inquiring if we wished to keep our line of credit (now paid off).  The credit might be useful for cash flow, as we need to spend during the summer but don't get all our money until the end of the year.  The Board voted not to keep it at this time as there is a cost involved and we don't plan to use it.

IV. Minutes of August 17, 2009 accepted as corrected.

V. Officers Reports

     Presiden'ts Report - Kris did the fogging on September 10.  Without the wind at the perfect speed and direction, it is difficult to target the fogging, which lessens its effectiveness.  The trap results showed lower numbers in the cattails where the pesticide was applied.  The trap nearby in an area not specifically fogged had about the same number.  The fogger now needs to be flushed for the winter, which Kris will do.  Kevin will store the remaining Aqualeur so it doesn't freeze.  Biz, though married and no longer on the payroll, will coordinate with her contacts in Grand River to write up an end of the year report.  Kevin and Robin conducted an exit interview with Biz to get feedback on how to continue to improve our program.

Treasurer's Report - See Profit & Loss statement.  We saved some money by letting go of insurance on the vehicles we don't drive.  We will need to reinstate insurance on the white Ford, which is now offered for sale, so that it can be test driven.   Robin has advertised one of the trucks for sale.  Interested parties can come to the Mosquito Shed on Saturday, October 3 to see the truck and make an offer.

Secretary's Report - Tara suggested NFMAD join the chili cookoff during the Mountain Harvest Festival.  Rosemary will help serve.  Others will be out of town.
Rosemary joined the American Mosquito Control Association and has their monthly journals available.  She will distribute them to the Board Members.
She has collected some quotes from members of the District.

7:25 p.m.  Meeting was adjourned and reconvened at the home of Rosemary Bilchak, the town hall being locked and darkness and cold weather descending.  A note was placed on the door giving directions in the event any latecomers wished to attend.

VI.  Old Business

VII. New Business

      A.  Town of Paonia Junk Ordinance - Robin will present at the Town Council in support of enforcement of the Town's "junk" ordinance, which some other concerned citizens will also be presenting on the matter.  The intent is not to be critical but to emphasize the public health benefits of enforcement, as accumulated junk can be a breeding ground for mosquitoes.  Board members made minor changes to the text and approved it.

      B.  Senate Bill 09-087 requirements for special districts - District requirements - post meeting notices 72 hrs. ahead of time (being done).  Between November 16, 2009 and January 15, 2010, we need to post general information about the district to the public.  Form goes to the county, the state, and the voters.  Posting it on the web site will work as long as we have a link to DoLa on the site.  Tara will complete and post the forms.  The law requires we give the county a map of our district (though we got our map from them).  We need to check to make sure they have the information they need.  Then we need to make sure we have the data in the correct format for the state, which may be different than the county's format.  Rosemary will take the point on this one.

      C.  2010 proposed budget - Proposed budget - needs to be done by October 15.  Larry Beckner, our attorney, agreed to calculate the levy and fill out the proper forms for $400.  Robin presented a preliminary proposed budget based on levy calculation and last year's budget.  Projected revenue is $113,616.  Budget will be revised as numbers come in and will be presented in finalized form to the public by December 15.

      D.   2010 Elections - need to select an election official.  Training starts in January.  Does not have to be an attorney, but can't be a candidate.

VIII. Meeting adjourned at 9:15 p.m.